3815--635-26-3-339-0162 New Eye Exam Lane Norman CBOC EER #254353 (VA-26-00068570)

Sources Sought Notice

Sources Sought Notice

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Sources Sought Notice

Sources Sought Notice

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SUBJECT*
Fully Equipped New Norman CBOC Eye Lane

GENERAL INFORMATION
CONTRACTING OFFICE S ZIP CODE*
80111
SOLICITATION NUMBER*
36C25926Q0727
RESPONSE DATE/TIME/ZONE
08-25-2026 14:00 MOUNTAIN TIME, DENVER, USA
ARCHIVE
30 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE

PRODUCT SERVICE CODE*
3815
NAICS CODE*
423460
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300
Greenwood Village CO 80111

POINT OF CONTACT*


Contracting Specialist
Crystal Volmar
Crystal.Volmar@va.gov
(303) 712-5825



PLACE OF PERFORMANCE
ADDRESS
Department of Veterans Affairs

Oklahoma City Veterans Affairs Health Care System

Logistics

42 ST Warehouse,

Oklahoma City, OK
POSTAL CODE
73105
COUNTRY
USA

DESCRIPTION
Sources Sought Notice New Norman CBOC Clinic Eye Lane
Disclaimer:
This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Information Requested from Industry:
In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.
Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.

Description of Requirement:
The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for New Norman CBOC Clinic Eye Lane (brand name or equal) for Oklahoma City Veterans Affairs Health Care System. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied that the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Requirement Item:

Item No.
Part Number
Item Description
1
See below
New Norman CBOC Clinic Eye Lane
(Brand Name or Equal)


Required Salient Characteristics:
Specifications
Below are the salient characteristics for the Brand Name or Equal requirement:
NOTE: ALL ITEMS ARE QUANTITY OF ONE(1) UNLESS OTHERWISE SPECIFIED

New Norman CBOC Clinic Eye Lane

Full Power Tilt Examination Chair (Reliance FX-920-L Exam chair Chocolate/Pumice):
Memory Positioning Switch enables you to pre-select the chair's most used position
Auto return button returns the chair to the upright position
Power base and top. Use finger switches or corded foot switch to raise, lower, or tilt the chair
Power tilt eliminates physical recline motion
Dual-rotation locks allow you to swivel chair 350° without moving
Square base
Dual controls for base and top functions. Use finger switches or corded foot switch to raise, lower, or recline the chair
Membrane switches and rotation locks control all operations of the chair from a sitting or standing position
The Safety Switch prevents small children from operating the chair by disabling side and footswitches.

Instrument Stand (Reliance 7900-IC w/instrument wells/Wheelchair modification) #20 Pearl:
Upper (refractor) arm
Slit Lamp Arm adjusts for instruments weighing between 12 and 60 lbs
The Upper Refractor arm (5250) and the Model 5255 single lock phoropter arm (shown on 7900 NC) are standard. Both arms have a 10" vertical range, and handle instruments weighing up to 20 lbs
Options 7900 IC
Includes instrument wells
Three rechargeable instrument wells accommodate Welch Allyn instruments
Optional wheelchair option
Phoropter (Reichert 11637 Illuminated Phoroptor (+cyl, Black)):
± 0.25 Flip Cross Cylinder
+1.50 Retinoscopic lenses
Accessory Case
Nylon Face Shields
Rotochart
Reading Rod with Card Holder
Sphere: -19.00D to +16.75D with 0.25D steps
Cylinder Power: 0.00D to 6.00D with 0.25D steps
Cylinder Axis: 360 degrees with 5 degree graduations
Cross Cylinder: ± 0.25
Prism: 0 to 20 diopters with 1 prism diopter graduations
P.D.: 48 to 75 mm with 1 mm graduations
Vertex Distance: 13.75 mm, graduations extend range by 6 mm
Reading Distance: 5 to 28 inches
Auxiliary Dial: 10 lenses plus 2 open apertures

Wireless Digital Binocular (Keeler Vantage Plus LED Wireless Indirect with slimline charging system):
Software that allows use of any USB interface
Provide still and dynamic images
Wall mount that stores an extra lithium battery for back up
Optics and mirrors automatically adjust when aperture changes
3 dimensional stereoscopic views of the retina through all pupil sizes


Reliance 5346 Pneumatic Stool, #104 Chocolate

Stability & mobility
The 5300 Series Stools have five legs to distribute weight evenly and ensure stability. The circumference of the base exceeds that of the seat to maintain stability in the sit-stand position
Pneumatic raising and lowering with continuous ring located underneath the seat
The 5346 and 5348 come with an adjustable, tilted and upholstered backrest. Horizontal and vertical tailor the stool to an ergonomic fit
Stool height adjusts through a control ring located under the seat. To raise the stool, ease weight off and a pneumatic assist will raise the seat. Lift up the ring, and the stool gently descends to the desired height.
Round seat & tilting, adjustable back
With 15" round seat and tilting adjustable back.

Pachymeter (Packmate 2 Handheld):
Measurement Range: Standard 200 microns to 1100 microns
Accuracy: ± 5 microns
Resolution: 1 micron
Internal Clock Accuracy: ± 0.002%
Dimensions: 7.1" (181 mm) L x 1.6" (41 mm) W x 0.9" (23 mm) D
Weight: 3.6 oz (112 grams)
Power Requirement: Two AAA batteries

Full Diameter Trial Lens Set with Plus and Minus Cylinders,
Tray and Case

Retinoscope (Welch Allyn 18245 Elite Streak):
Dust-Free Sealed Optics
Cross Linear Polarization Filter Switch
Continuous Rotation External Focusing Sleeve
Halogen lamp
Detect corneal abrasions with cobalt blue filter
Red-Free filter used with any aperture
28 focusing lenses with range of -25D to +40D
Must be compatible 3.5v NiCad Well Handle (Welch Allyn 71670)

3.5v Halogen Coaxial Ophthalmoscope (Welch Allyn 11720):
Coaxial optics to produce a shadow-free spot, easier entry into un-dilated pupils, and a larger field of view
Detect corneal abrasions with cobalt blue filter
Polarizing filter virtually eliminates corneal reflection
Sealed optics keep out dust and dirt
18 unique aperture/filter combinations for greater versatility
Red-free aperture may be used with any aperture
28 focusing lenses with a range of -25 to +40 diopters
Must be compatible 3.5v NiCad Well Handle (Welch Allyn 71670)
3.5v Halogen Finnoff Transilluminator (Welch Allyn 41100)
Must be compatible with 3.5v NiCad Well Handle (Welch Allyn 71670)

3.5v NiCad Well Handle (Welch Allyn 71670) (Qty. of 3)
Must be compatible with Welch Allyn products 11720, 41100, and 18245

Prism Set (S-22 Gulden Set)
Acrylic
Soap and water cleanable
Almost no clinical birefringent effects
Sizes: ½, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 12, 14, 16, 18, 20, 25, 30, 35, 40, 45, 50, and a red lens.

90D Aspheric Lens (Volk): Qty of 1
Field of View: 74/89 degrees
Image Mag: 0.76x
Laser Spot: 1.32x
Working Distance: 7mm

20D Aspheric Lens (Volk): Qty of 1
Field of View: 46/60 degrees
Image Mag: 3.13x
Laser Spot: 0.32x
Working Distance: 50mm

78D Aspheric Lens (Volk): Qty of 1
Field of View: 81/97 degrees
Image Mag: 0.93x
Laser Spot: 1.08x
Working Distance: 8mm

Snellen Reading Card: Qty of 1

Pinhole Occluders (Lorgnette):
Pinhole drop-in providing 17 pinholes
Capable of testing visual acuity in mydriatic patients
ABS plastic construction

Horizontal and Vertical Prism Bar Set (Gulden Set)
Acrylic
Soap and water cleanable
Horizontal sizes: 1, 2,4, 6, 8, 10, 12, 14, 16, 18, 20, 25, 30, 35, 40, and 45 Diopters
Vertical sizes: 1, 2, 3, 4, 5, 6, 8, 10, 12, 14, 16, 18, 30, 25, and 30
Almost no clinical birefringent effects

Stereo Fly Test
1 pair of standard 3-D viewers

Ishihara s Tests for Color Deficiency Concise Edition 2018
14 plate book test chart

Reichert Tono-Vera Tonometer Starter Kit (Rechargeable Battery Model 16306)
    Tono-Vera
    Tono-Vera Carrying Case
    Tono-Vera Charging Base (16306 and 16326)
    Tono-Vera Base (16305 and 16325)
    Tono-Vera Li-Ion Rechargeable Battery Pack (16306 and 16326)
    Tono-Vera AA Battery Pack (16305 and 16325)
    Tono-Vera Training Aid
    Tono-Vera Spare Probe Chamber Kit
    Ocu-Dot® Tonometer Probes - 100 count
    USB-C Charging Cable (16306 and 16326)
    Charging Plug (16306 and 16326)
    Pack of Four AA Batteries (16305 and 16325)
Weight: 4.2 oz. (120.3 g)
Length: 8.4 in. (21.25 cm)
Width: 2.6 in. (6.6 cm)
Thickness: 1.2 in. (3.0 cm)
Measurement Range: 5-60 mmHg (Display range 1-99 mmHg)
Accuracy: ±1.0 mmHg (5-20 mmHg), ±1.7 mmHg (21-60 mmHg)
Power Source: Tono-Vera Li-Ion Rechargeable Battery Pack or Tono-Vera AA battery pack 


Innova ProVideo Classic Vision Testing System with 24
Optiplex All-in-One

Easily add charts
Program your exam routine
Add your preferred videos for children or patient education
Add vision quality tests, including threshold distance stereo, color vision testing, cone function testing, and calibrated contrast sensitivity testing
Easily interface with a TopCon or Nidek Auto-Phoropter


SPECIFICATIONS
Dell 24 All-In-One platform with 3-year warranty
Lifetime software license

Farnsworth D15 Color Test (Qty. of 1)

Welch Allyn GS 600 Minor - Procedure Light with Mobile -
Stand (Qty. of 1)



In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:
NAICS Code:
Company Name:
Address:
UEI (Unique Entity ID) Number:
Contact Name:
Phone No.:
Email:
Business Size Information - Select all that applies:
Small Business
Emerging Small Business
Small Disadvantaged Business
Certified under Section 8(a) of the Small Business Act
HUBZone
Woman Owned
Certified Service-Disabled Veteran Owned Small
Veteran Owned Small Business
Large Business
FSS/GSA Contract Holder:
Yes No
FSS/GSA Contract Number:

Effective Date/ Expiration Date:

Proposed solution is listed and available on the above FSS/GSA Contract:
Yes No
Available pricing structure of proposed solution (select all that are applicable below, or remove to fit your requirement):
Pricing Model
Please Indicate Availability Below: (Yes / No / NA)
All on FSS
Open Market only
Mix of FSS & Open Market
Firm-Fixed Price



Market Rearch Questions: How long from execution of order/contract to delivery of product?
Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate What percentage of the proposed product (including leases and rentals) is a:
Domestic end product? _____________ (%)
Foreign end product? _______________ (%) Country of Origin:
Questions for Small Businesses ONLY:
Limitations on Subcontracting RFO 52.219-14
What percentage of the work would be subcontracted to another company? ________
What is the business size of the subcontractor?______

Per RFO 52.219-14 the following conditions must be met:
Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;
If subcontracting, what added value do you offer (RFO 52.215-23):
Nonmanufacturer Rule (RFO 52.219-33):
Does your company manufacturer these proposed items? [  ] yes [  ] no
Does your company exceed 500 employees? [  ] yes [  ] no If yes, list # of employees: _________
Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [  ] yes [  ] no
Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [  ] yes [  ] no
Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [  ] yes [  ] no If yes, what is the manufacturer s name? ________________

Response Instructions:
Do not provide more than 8 pages, including cover letter page.
Submit your response via email to crystal.volmar@va.gov.
Submit your response NLT 14:00 (MST) on Tuesday, August 25, 2026.
Mark your response as Proprietary Information if the information is considered business sensitive.
VA has identified the appropriate North American Industry Classification System (NAICS) Code as 423460 Ophthalmic Goods Merchant Wholesalers with a Small Business size of 200 Employees. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the attached Statement of Work draft / Salient Characteristics List.

(End of Sources Sought)

Point of Contact

• Crystal L Volmar (CS) — Crystal.Volmar@va.gov — 303-712-5825

View on SAM.gov

https://sam.gov/workspace/contract/opp/57b83ed12034465e8fa12a9f1ab72e00/view